Ashton Village Homeowners Association
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Ashton Village Homeowners Association
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ASHTON VILLAGE HOA MINUTES OF THE BOARD OF DIRECTORS MEETING FEBRUARY 16, 2009
PRESENT: John Hunter Michael Gould Russell Hawbaker David Felton Eric Bennington
Also present was Susan Vandagriff representing VanMor Properties, Inc., Tommy Berretz and Nick Cooney representing Texas Aquatic Enterprises, Inc. as well as numerous homeowners as attached as Exhibit “A”. The meeting was called to order by John Hunter, President at 7:00 p.m. The agenda was approved with the following changes: Open homeowner discussion was moved up to before Committee Reports. Russell Hawbaker made a motion to ratify the email poll approving the Minutes of the Regular and Closed Session Board of Directors meetings held on January 19, 2009. The motion was seconded by Eric Bennington and was unanimously approved. Guests Tommy Berretz and Nick Cooney representing Texas Aquatic Enterprises, Inc. introduced themselves and discussed their services. The Board reviewed prior problems such as the pools being allowed to overflow. The tentative Swim Team schedule was given to Mr. Berretz and Mr. Cooney who were thanked for their attendance. It was noted that the baby pool is dirty and needs to be checked. It was also noted that the grass in the back corner of the pool area needs to be filled in by having new sod installed.
OPEN HOMEOWNER DISCUSSION: Homeowners in discussed/requested the following: · Meeting agenda should be posted on the website. · Should the Board post baby pool rules to include: Appropriate swim wear required. · It was requested that Management check on the status of email alarms to Board Members which they should receive on all gates and doors. · It was reported that one of the pool gates can it be raised up and opened. · There was an attempted burglary at a homeowner’s house. It was noted that a neighbor was shot at and the burglar was later arrested. · There is lots of trash being left on the tennis courts. The landscaper should be picking up the trash and blowing the tennis courts. · Barking dogs should be reported to City of Houston 311 Helpline. It was requested that a letter be sent to a homeowner in the 3400 block of Ashlock Drive regarding a barking dog. Management agreed to send a letter. · Street repairs should be reported to City of Houston 311 Helpline. It was noted that the Board could ask City of Houston Council Member Pam Holmes office to attend a future meeting to discuss poor quality of work. · Russell Hawbaker agreed to send (name deleted for privacy) and (name deleted for privacy) the Capital Improvement Packet to review. · Homeowners complained that the Board isn’t doing anything to improve the neighborhood. The Board explained that there are limited funds available for improvements. · “No Soliciting” signs were recommended. COMMITTEE REPORTS: Pool: Russell Hawbaker made a motion to accept the contract proposal from Texas Aquatic Enterprises in the amount of $9,201.25 per year. The motion was seconded by Eric Bennington which was approved with 3 votes for and two against accepting the proposal. Michael Gould agreed to contact the Better Business Bureau for references. Russell Hawbaker made a motion to accept the proposal from Ski’s Pools in the amount of $1,055.44 to install the new drain covers. The motion was seconded by David Felton and unanimously approved. Russell Hawbaker made a motion to accept the proposal from Texas Aquatic Enterprises, Inc. in the amount of $154.64 to repair the tiles on the baby pool. The proposal was seconded by Michael Gould and was unanimously approved. Michael Gould made a motion to table the proposal for the new pool lights. The motion was seconded by David Felton and unanimously approved. Russell Hawbaker made a motion to accept the proposal from Texas Aquatic Enterprises, Inc. in the amount of $112.48 to replace broken pump gauges in the pump room. The motion was seconded by Michael Gould and was unanimously approved. It was requested that Management obtain a leak detection proposal form Texas Aquatic Enterprises, Inc. and then poll the Board. Swim Team: Russell Hawbaker made a motion to approve the Swim Team schedule as attached as Exhibit “B”. The motion was seconded by Michael Gould and was unanimously approved. Tennis Court: No report Playground: No report. Beautification: Yard of the Month – No report. Newsletter/Website: No report Community Affairs - HOW Committee: Eric Bennington reported that he is getting a mockup for magnetic signs to put on volunteers vehicles, Ashton Village stickers for residents and that a flyer is being worked on. Eric Bennington agreed to forward a copy of the flyer to the Board of Directors to review and approve. ACC: No report. Deed Restriction Amendment: No report MANAGER’S REPORT: Susan Vandagriff presented the Management Report. The status report was discussed during Closed Session. UNFINISHED BUSINESS: Russell Hawbaker made a motion to remove item A.1. from the agenda, the motion was unanimously approved. It was requested that Management solicit proposals to paint the light poles at the tennis courts The matter of purchasing phones/walkie talkies for the HOW Committee and installing “No Soliciting” signs will be added to the pending list on the Status Report Russell Hawbaker made a motion that Management should send a Suspension Warning letter to anyone who violates the Recreation Center rules. The motion was seconded by Michael Gould and was approved with three votes for, one vote against, and one vote to abstain. NEW BUSINESS: None. The next meeting was scheduled for March 16, 2009. There being no further business, Russell Hawbaker made a motion to adjourn the meeting at 8:40pm. The motion was seconded by Michael Gould and unanimously approved. Respectfully Submitted ____________________________ Russell Hawbaker, Secretary
Balance Sheet - 31 January 2009 |
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