Ashton Village Homeowners Association
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Ashton Village Homeowners Association
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ASHTON VILLAGE HOA MINUTES OF THE BOARD OF DIRECTORS MEETING JANUARY 19, 2009
PRESENT: John Hunter Michael Gould Russell Hawbaker David Felton Eric Bennington
Also present was Susan Vandagriff representing VanMor Properties, Inc. as well as numerous homeowners as attached as Exhibit “A”. The meeting was called to order by John Hunter, President at 7:05 p.m. The agenda was approved with the following changes: all unfinished business will be addressed in closed session. Russell Hawbaker made a motion to ratify the email poll approving the Minutes of the Regular and Closed Session Board of Directors meetings held on November 17, 2008. The motion was seconded by Eric Bennington and was unanimously approved. OPEN HOMEOWNER DISCUSSION: Homeowners in attendance voiced their concerns regarding the recent rash of burglaries in the neighborhood over the past month. Various options were discussed regarding this matter that included: Community Patrol, hiring off-duty police officers, Constable/Sherriff Contract, private security company and sharing a patrol contract with other neighborhoods. It was noted that the option of sharing a patrol contract with another community had been investigated in the past however there was not any interest from the Ashford Park Community. Mansoor Sherkat was appointed to chair the HOW Committee. Homeowners were encouraged to give the Board their email addresses so alerts can be sent out as the Board receives important information such as break-ins. It was noted that only about 30 to 40 homeowners have provide the Board with the information. Homeowners were also reminded that the Association’s website address is on all signs and communications sent out by Management. COMMITTEE REPORTS: Pool: It was noted that one of the signs had been ripped off the wall and is being stored in the men’s restroom. Eric Bennington agreed to re-install the sign. It was requested that Management solicit additional bids for drains and to replace the pool lights with regular and LED lights. Swim Team: John Hunter obtained Swim Team records and gave them to Russell Hawbaker to scan and email to the Board of Directors and to Management. Tennis Court: It was noted that the late night tennis court issue had been resolved. Playground: It has been reported that a resident has been seen at the park however their card is not appearing on the weekly Access Card Usage Report emailed to the Board of Directors each week. Beautification: Yard of the Month – It was agreed that Stanley Signature signs needs to make the need repairs to the entry monument sign on Richmond Avenue. Stan Stanley reported that the sign was damaged due to Hurricane Ike but it was noted that same problem occurred with one of the other signs he built for us. Newsletter/Website: No report. Community Affairs: Eric Bennington volunteered to help Mansoor Sherkat organize the HOW Committee. Eric Bennington also agreed to help draft a Neighbor Alert Notice. ACC: No report. Deed Restriction Amendment: No report. MANAGER’S REPORT: Susan Vandagriff presented the Management Report. The status report was discussed during Closed Session. UNFINISHED BUSINESS: Unfinished agenda items were moved to the Closed Session Board of Directors Meeting. NEW BUSINESS: It was agreed that the proposal received from Water Logic was a dead issue. The next meeting was scheduled for February 16, 2009. There being no further business, Russell Hawbaker made a motion to adjourn the meeting at 8:45pm. The motion was seconded by Michael Gould and unanimously approved. Respectfully Submitted, ____________________________ Russell Hawbaker, Secretary
Balance Sheet - 31 December 2008 |
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