Ashton Village Homeowners Association
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Ashton Village Homeowners Association
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ASHTON VILLAGE HOA MINUTES OF THE BOARD OF DIRECTORS MEETING MARCH 16, 2009
PRESENT: John Hunter Michael Gould Russell Hawbaker David Felton Eric Bennington Also present was Susan Vandagriff representing VanMor Properties, Inc., as well as numerous homeowners as attached as Exhibit “A”. The meeting was called to order by John Hunter, President at 7:00 p.m. Russell Hawbaker made a motion to ratify the email poll approving the Minutes of the Regular and Closed Session Board of Directors meetings held on February 16, 2009. The motion was seconded by Eric Bennington and was unanimously approved. OPEN HOMEOWNER DISCUSSION: Homeowners in attendance discussed/requested the following: · Homeowners would like to have more speed humps installed on Ashfield Drive. The Board of Directors agreed to email 311 and Council Member Pam Holmes office. Homeowners were encouraged to do the same. · It was noted that Council Member Pam Holmes will attend the next Board of Directors meeting to be held on April 20, 2009 at 7:00pm. Management agreed to mail a notice regarding the meeting to all homeowners which will be prepared by Eric Bennington and approved by the Board of Directors. · Homeowners would like to have a 4-way stop sign installed at the intersection of Sky Meadow at Ashfield Drive. · It was noted that the number of break-ins have dropped. There have been two in the past one or two weeks in the 3400 block of Ashlock Drive. · Homeowners would like patrol in the community. The Board of Directors advised that there is no money in the budget for patrol however the Board is currently working to set up a neighborhood watch program. · The Board of Directors is working on a packet to be distributed to all homeowner regarding the Board’s plan for community patrol. · Homeowners were asked to volunteer, submit plans, ideas, and recommendations to get homeowners involved in the community. · There was a recommendation to charge a membership fee for use of the tennis courts and swimming pool. It was noted that 3/4th of the homeowners would have to approve such a charge and it is doubtful enough homeowners would approve of this action. · It was noted that a homeowner in the 3500 block of Ashlock Drive received a letter regarding new shingles that have been installed. The homeowner reported that the color of the shingles has not changed as they have always been red. John Hunter agreed to go look at the roof of the home. Management agreed to follow up with Mr. Hunter.
COMMITTEE REPORTS: Pool: Russell Hawbaker made a motion to accept the proposal in the amount of $838.94 from Texas Aquatic Enterprises to perform leak detection test on the pool. The motion was seconded by David Felton and was unanimously approved. Swim Team: No report. Tennis Court: Russell Hawbaker agreed to change the timer on the tennis court for daylight savings. Playground: No report. Beautification: Yard of the Month –The Board of Directors noted that they received the email from Yard of the Month volunteer Carmen Kulick. Newsletter/Website: Russell Hawbaker reported that the website has been brought current. Community Affairs - HOW Committee: It was noted that the Board liked a copy of the packet the packet from the homeowner at the meeting that she had prepared for her block. Deed Restriction Amendment: No report. ACC: No report MANAGER’S REPORT: Susan Vandagriff presented the Management Report. The status report was discussed during Closed Session. UNFINISHED BUSINESS: It was unanimously agreed to monitor the issue of the missing sod in the pool area for now. Management agreed to email a bid summary to the Board of Directors for the clubhouse repairs and painting of the tennis court light poles.
NEW BUSINESS: Russell Hawbaker agreed to get additional information regarding the power rates and would report back to the Board before signing the new contract with Star Tex Power Russell Hawbaker made a motion to accept the proposal from Southern Lawn Services in the amount of $2194.00 plus tax to install season spring color and mulch. The motion was seconded by Michael Gould and was unanimously approved. The next meeting was scheduled for April 20, 2009. Council Member Pam Holmes will attend the meeting. A notice inviting homeowners to attend the special meeting will be mailed to all homeowners. There being no further business, Russell Hawbaker made a motion to adjourn the meeting at 8:10pm. The motion was seconded by Michael Gould and unanimously approved. Respectfully Submitted, ____________________________ Russell Hawbaker, Secretary
Balance Sheet - 28 February 2009 |
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