Ashton Village Homeowners Association
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Ashton Village Homeowners Association
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November 2007 Board Meeting - Open Session and Financials ASHTON VILLAGE HOA MINUTES OF THE BOARD OF DIRECTORS MEETING NOVEMBER 19, 2007
PRESENT: Al Flores Russell Hawbaker John Hunter Michael Gould Samuel Whitley
Also present were homeowners Melissa Hovsepian and Lisa Wells and Susan Vandagriff representing VanMor Properties, Inc., The meeting was called to order at 7:00 p.m. The agenda was approved with the addition of Item 7h – Bid from Southern Lawns. John Hunter made a motion to approve the Minutes of the Board of Directors Meeting held on September 17, 2007 and the Annual Meeting of Members held on October 18, 2007. Michael Gould seconded the motion which was approved. Samuel Whitley abstained from voting on this matter. COMMITTEE REPORTS: Pool: It was noted that sod had been installed in the places where trees had been removed. Swim Team: No report. Tennis Court: John Hunter reported that he has issued three keys recently and that he would order more keys as needed. It was noted that the concrete pad to the entrance of the tennis courts has been replaced with flagstone. Playground: No report. Beautification: No report. Yard of the Month: It was noted that Yard of the Month has been awarded for the month of November. Curb Appeal Contest: No report. Newsletter/Website: Management agreed to mail Russell Hawbaker the website packet. Community Affairs: John Hunter reported that he has received input from homeowners who advised they would like to become block captains. Russell Hawbaker agreed to add information to the website to request volunteers to serve as block captains. Russell Hawbaker reported that the Westside Command Center is doing a much better job patrolling the neighborhood. ACC: No applications have been received this month. Deed Restriction Amendment (Ad-Hoc): Russell Hawbaker reported that he is still working on the amendments to the deed restrictions and hopes to have a draft ready for the Board to review by the end of the year. OPEN HOMEOWNER DISCUSSION: Melissa Hovsepian suggested the Board consider other options such as discontinuing private trash service or increasing assessments to generate additional income rather than go to a “Swim at Your Own Risk” pool. MANAGER’S REPORT: Susan Vandagriff presented the Management Report. The Deed Restriction report was reviewed. The status report was discussed during closed session. UNFINISHED BUSINESS: It was unanimously agreed that the officers for the 2007-2008 term are follows: John Hunter - President Samuel Whitley - Vice-President Russell Hawbaker - Secretary Michael Gould - Treasurer Al Flores - Past President It was agreed that checks should be mailed to John Hunter who will give them to Michael Gould for signature. It was agreed that the Costco card would not be renewed. John Hunter agreed to cancel the credit card service. Russell Hawbaker made a motion to approve the 2008 budget with the pool/lifeguard expense. The motion was seconded by Samuel Whitley and was unanimously approved. Russell Hawbaker reported that he would like to contact surrounding neighborhoods in order to create a “Super Association” to try to get Courtesy Patrols and Pool Contracts, etc. Al Flores made motion for Russell Hawbaker to pursue this matter. The motion was seconded by John Hunter and was unanimously approved. Russell Hawbaker made a motion that card readers would be installed at unidentified locations by an undetermined contractor. The motion was seconded by Samuel Whitley and was unanimously approved. Management was asked to invite a representative from ICS of Houston to the December board meeting. Russell Hawbaker made a motion for not having lifeguards for the 2008 swim season. Samuel Whitley seconded the motion and advised that he supports the motion based on the results of the homeowner survey. The motion was approved with John Hunter, Samuel Whitley, Russell Hawbaker and Michael Gould voting for the motion. Al Flores voted against the motion. Russell Hawbaker made a motion to accept the proposal from Property Services in the amount of $6085.00 for the fence replacement along Sky Meadow and fence repairs at the park. The motion was seconded by Samuel Whitley and was unanimously approved. The bids for power washing were tabled until the December meeting. Russell Hawbaker made a motion to accept the proposal from Fast Signs in the amount of $450.32. The motion was seconded by Samuel Whitely and was unanimously approved. It was requested that Management contact Southern Lawns to request they provide a drawing or sketch showing what they propose to do to the beds on Richmond Avenue. NEW BUSINESS: It was requested that Management send a letter to Bayou City Remodeling demanding that the work at the clubhouse be completed within 30 days and if the work is not completed, the Association intends to hire an attorney to handle the matter. It was agreed that the next meeting will be held on December 17, 2007. There will not be a Closed Session Board of Directors meeting held in December. There being no further business, Michael Gould made a motion to adjourn the meeting at 8:34pm. The motion was seconded by Russell Hawbaker and unanimously approved.
Respectfully Submitted,
____________________________ Russell Hawbaker, Secretary
For the convenience of the Members (Homeowners) of the Ashton Village Homeowners Association. Inc., financial documents are available to view/download below. Balance Sheet - 30 November 2007 Income/Expense - 30 November 2007 Homeowner Account Summary - 30 November 2007
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