Ashton Village Homeowners Association
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ASHTON VILLAGE HOA

MINUTES OF THE BOARD OF DIRECTORS MEETING

MAY 19, 2008

 

PRESENT:                                                                                ABSENT:                                             

John Hunter                                                                               Al Flores

Russell Hawbaker                                                                      Samuel Whitley                                    

Michael Gould

Also present was Susan Vandagriff representing VanMor Properties, Inc. and homeowners as attached in  Exhibit “A”.

The meeting was called to order by John Hunter at 7:00 p.m.

The agenda was accepted with changes: Open Homeowner discussion was moved above agenda Item 3: Ratify email poll approving the Minutes of the Meetings held on April 21, 2008.  Timer, other electrical work  and proposal from ICS were added to agenda item 4A.1.

OPEN HOMEOWNER DISCUSSION:   The following items were discussed.

bullet Homeowners expressed concerns with supervised kids jumping off picnic tables into the pool.  The child and his parents were present and explained the situation and apologized for his actions.
bullet Management agreed to get a bid to anchor the picnic tables.
bullet Homeowners where encouraged to contact Board Members to report any violations of the rules.
bullet The Board is discussing how to address having the bathroom doors open on Sundays.
bullet Russell Hawbaker will post the Pool Registration Form and Waiver of Liability on the website.
bullet Management agreed to contact the City of Houston to see if they allow screens or stickers to be put on storm drains.
bullet Recycling and the possibility of changing to City of Houston trash pick up were discussed.  Russell Hawbaker will put the information on the website regarding a recycling center close by.
bullet A homeowner reported police officers stopping and introducing themselves as they are driving through the neighborhood.  It was noted that Council Member Pam Holm’s office and Russell Hawbaker have been working together in an effort to increase police presence.
bullet It was noted that old pool registration cards will be shredded.
bullet Flood Zones were updated to include Ashton Village in the 100 year flood plan.
bullet The issue of boarding houses and parking in the street were discussed.
bullet The Board discussed installing video cameras around the recreation facilities.  There were no objections from those present.

The email poll approving the Minutes of the Meetings held on April 21, 2008 was ratified by the Board of Directors.

COMMITTEE REPORTS:

Pool: Discussion regarding the pool was discussed during Open Homeowner Discussion Session.

Swim Team:  Signs advertising the Swim Team are out and will be picked up soon.  It was noted that there are 30 new swimmers this years.  The Swim Team director present thanked the Board for their cooperation.  

Tennis Court:   It was noted that the card reader has been installed on the tennis court gate.  

Playground:  It was noted that someone pooped on the slide.  There was a suggestion to replace one of the two baby swings with an adult swing however it was decided not to make any changes to the equipment.  It was also noted that the card reader has been installed on the gate.

Beautification:  Yard of the Month - It was noted that Yard of the Month has just been awarded to two homeowners.

The Cornelius Nursery “Good Neighbor Program” was tabled.

There was discussion regarding the need for the community signs to be repainted.  The Board approved painting the signs.  Maggie Marbry offered to repaint the signs with colors a little darker than the clubhouse. 

Newsletter/Website: Discussion regarding the newsletter/website was discussed during Open Homeowner Discussion Session.

Community Affairs:  The City of Houston email address was provided to homeowners. Homeowners were encouraged to report issues to The City of Houston’s 311 Helpline.

ACC:  It was noted that the committee has reviewed a couple of ACC applications this month. Homeowners were reminded to apply for approval before making any changes to the exteriors of their homes.

Deed Restriction Amendment (Ad-Hoc):  Discussion of this matter was tabled.

MANAGER’S REPORT:  Susan Vandagriff presented the Management Report.  The Deed Restriction report was reviewed.  The status report was discussed during closed session.

There was discussion of cutting off trash service for delinquent homeowners again and it was decided not to pursue.

Management agreed to contact Property Services for a proposal to install cameras on the Clubhouse.

UNFINISHED BUSINESS:   Mosquito Contract –Discussion of this matter was tabled.

Minute Preparation – It was noted that Management and Russell Hawbaker agreed that Management would be paid $75.00 per meeting to prepare the minutes.

Pool Rules Signs – There was one change to the Pool Rules Sign submitted by Image 32 for $240.00 plus tax.  Management agreed to place the order for the sign.

Russell Hawbaker and Management will look for example of suspension of pool use policies and will provide the information to the Board. 

NEW BUSINESS:   Russell Hawbaker made a motion to accept the bid from Property Services for electrical work in the amount $1044.50 plus a reasonable amount to replace any breakers necessary in order to test all pool and building lights.  It was noted that the work must be completed prior to the first swim meet.  The proposal from Property Services in the amount of $785.15 will be considered later in the year. 

It was agreed that the next meeting will be held on June 16, 2008.

There being no further business, Russell Hawbaker made a motion to adjourn the meeting at 8:16pm. The motion was seconded by Michael Gould and unanimously approved.

Respectfully Submitted,

 

____________________________

Russell Hawbaker, Secretary 

 

Balance Sheet - 30 April 2008

Income Expense - 30 April 2008

Homeowner Account Summary - 30 April 2008

 

 

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