October 2007 Board Meeting

Ashton Village Homeowners Association

October 2007 Board Meeting - Open Session and Financials

ASHTON VILLAGE HOMEOWNERS ASSOCIATION, INC.

ANNUAL MEETING OF MEMBERS

OCTOBER 18, 2007

The Annual Meeting of Members was held on October 18, 2007 at the community clubhouse located at 3246 Ashlock Drive, Houston, TX 77082.

The meeting was called to order by Al Flores, President at 7:05 p.m., once a quorum of homeowners were present either in person or by proxy.

Mr. Flores then introduced Sarah Schimmer, Chief Of Staff for City of Houston City Council Member Pam Holm who thanked the Board for the invitation to speak to the Ashton Village homeowners. She then addressed the email received from Russell Hawbaker which included the following:

· Neighborhood Protection/311 Helpline

· 20G70 – Crime beat number and advised crime stats could be accessed on line.

· Street repairs

· Used car lot at gas station.

· Traffic light.

Each of the five Board Members then introduced themselves as did Susan Vandagriff representing VanMor Properties, Inc. Homeowners also introduced themselves.

A motion was made to dispense with the reading of the minutes from the 2006 Annual Meeting of Members. The motion was seconded and unanimously approved.

Ms. Vandagriff then presented the financial report as of September 30, 2007. Homeowners were advised that the Board does not anticipate an increase in the 2008 Assessment rate.

Committee Reports:

	Recreation Committee – Al Flores reported that the merry-go-round at the park was repaired, graffiti was removed and the playground has been locked. It was also reported that kids are jumping the fence at the park. The Board advised that the trees at the park have been trimmed away from the lights to allow for increased visibility of activity in the area.
	Swim Team Committee – Bob Myers advised that the Swim Team won five and lost one swim meet. The swim team jointly won the division.
	ACC Committee – John Hunter reported that homeowners are doing better about submitting for approval. Homeowners were reminded to submit ACC application prior to beginning work on improvements.
	Beautification Committee – John Hunter noted that the sign on Richmond Avenue was replaced after being hit by a car.
	Yard of the Month Committee – John Hunter reported that Carmen Kulick has been serving on the committee for the last few years and thanked her for her time and dedication in serving on the committee.

	HOW Committee – John Hunter and Al Flores asked for volunteers. It was noted that cameras have been purchased and will be installed around the recreation center, playground, tennis court and pool areas. Homeowners voiced concerns about installing the cameras.
	Website Committee – Russell Hawbaker advised that the website is up and running. Mr. Hawbaker also advised that suggestions are welcome.

Deed Restriction Amendment – Russell Hawbaker announced that the Board was working on a new updated set of deed restrictions for the community. More information will be provided when available.

The next item on the agenda was the election of one director. The floor was open for nominations. John Hunter and Alicia Suaste were nominated. Each candidate was allowed to introduce themselves to the members present. The homeowners were asked to cast their vote. John Hunter was elected to fill a three year term.

The Board announced the results of the resident poll regarding whether or not to use lifeguards or to change to a “Swim at Your Own Risk” pool. There were 82 votes to change to a “Swim at Your Own Risk” pool and there were 16 votes to have lifeguards. The Board will use the results to determine how to proceed for the 2008 pool season and budget.

There was a motion to adopt the financial report. The motion was seconded and unanimously approved.

Other Business-

	Cars parked on the street.
	Trash Pick up – poor service.
	TheCIP program through the City of Houston may be able to help with sewer line problems.

Homeowners were thanked for their attendance.

There being no further business, the meeting was adjourned at 9:05 p.m.

Respectfully Submitted,

_____________________________

Susan Vandagriff, Acting Secretary

Balance Sheet - 31 October 2007

Income/Expense - 31 October 2007

Homeowner Account Summary - 31 October 2007